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Apply to Catherine Cook

Application Process

Application Process

1. Admission Criteria

The Catherine Cook School admits the best-qualified applicants without regard to race, color, ethnicity, sex, gender, religion, national origin, socioeconomic status, sexual identity, or family makeup. We strive to foster a diverse community for families who wish to partner with the school to fulfill its mission. All applicants should be the appropriate age for the grade level to which they are applying, able to thrive in the school's environment, and prepared to follow our challenging curriculum. The school seeks to enroll students whose families wish to join our community for their children's early childhood through middle school education.

2. Inquiry Form

An informational brochure will be mailed to you upon completion of an Online Inquiry Form. This form takes only a few minutes to complete, and will give the school accurate data regarding your contact information.

Catherine Cook uses Ravenna to collect inquiries and manage the application process. Submitting the Online Inquiry Form will give you the option to register for any upcoming events (Parent Tours and Open House) that will occur this admission season.

Make sure to create your account using an email address you will have access to throughout the admission season, as this will be your primary email contact with our school. In order to come back to your information, please enter a password for a free account on www.ravenna-hub.com.

If you experience any technical difficulties, please contact Ravenna Solutions via email at customercare@ravennasolutions.com.

3. Application Form

For the 2018-2019 application year, we are using Ravenna, a third-party web-based application service. Catherine Cook is one of several Chicago schools using this tool for the submission of all application materials.

Through Ravenna, you will be able to:

  • Register online for a Parent Tour
  • Register online for our Open House
  • Submit an Application
  • Email teacher recommendation forms (LMAIS Common Recommendation Forms) directly to your child's teacher/principal
  • Check the status of your application

To initiate the application process, or to register for a Parent Tour, you must create a login on Ravenna. Once you have created a Ravenna login, you will be asked to register your child.

Please note: Your Ravenna login and password are your gateway to the entire application process, so please keep them handy (If you lose your login information, you will need to go to www.ravenna-hub.com and click on "Forgot Password?" Catherine Cook has no access to your Ravenna login information).

If you experience any technical difficulties, please contact Ravenna Solutions via email at customercare@ravennasolutions.com.

If you would like to submit an online application, please click here to start the process.

The application process will begin once we receive your child's completed application form along with the submission of the $75 application fee. We begin accepting applications one year prior to the fall your child would enroll. We are currently accepting applications for the 2017-2018 school year.

4. Student Visit

Once we receive your child's application, the Office of Admission will contact you to schedule a visit. Catherine Cook holds small group visits for students applying to Preschool, Junior Kindergarten, and Senior Kindergarten. Students applying to Grades 1-8 will spend a full day visiting the school. You will be notified about your date options.

5. Parent Interview

Once we receive your child's application, the Office of Admission will contact you to schedule a parent interview in addition to your child's visit. We require that all parents or guardians attend the interview, which will last approximately 45 minutes. You will be notified about your date and time options.

6. Requested Admission Forms and Documents

Submit the Confidential Record Release Form to your child's current school. Copies of transcripts/report cards from the last year and the current year are required for applicants of Grades SK-8. We would also like to receive copies of any standardized test scores, if available. These items can be submitted separately from the application form, however, we require that all transcripts and test scores be submitted no later than February 9, 2018.

7. Birth Certificates

We are required to collect “Certified Copies of Birth Certificates” for every student in the school, as mandated by the Illinois State Board of Education. These Certified Birth Certificate Copies can be mailed or delivered in person during a planned visit.

8. Common Recommendation Forms

Complete the required information in Ravenna to send the LMAIS Common Recommendation Form (CRF) to your child's current teacher and principal. Ravenna refers to these people as "Delegates." You will need to enter their names and email addresses.

For the Early Childhood students that do not currently attend school, this form can be completed by a non-relative adult that knows your child well such as a nanny, coach, or single class instructor. These forms are not required at the time you submit your application. The Lake Michigan Association of Independent Schools (LMAIS) has a standardized form for each grade level. We must receive this form no later than January 19, 2018 for Preschool, Junior and Senior Kindergarten applicants, and February 9, 2018 for Grades 1-8 applicants. For applicants to each grade listed, we require the following forms:

  • Preschool - Senior Kindergarten: CRF Teacher Report Form
  • Grades 1-5: CRF Teacher Report Form, Head of School/Division Report Form
  • Grades 6-8: CRF Math Teacher Report Form, English Teacher Report Form, Head of School/Division Report Form

Age Requirements

Early Childhood Age Requirements

Preschool: Students must be three years old prior to September 1 in order to be eligible for our Preschool program.

Junior Kindergarten: Students must be four years old prior to September 1 for our Junior Kindergarten program.

Senior Kindergarten: Students must be five years old prior to September 1 for our Senior Kindergarten program.

Application Checklist

Application Checklist

____ Tour the School (optional but recommended)

____ Submit Application & Application Fee

____ Attend School Open House - November 5, 2017 (optional but recommended)

____ Schedule Child's Visit

____ One-hour Play Date for children applying to PS, JK, or SK

____ Shadow Day for children applying to Grades 1-8

____ Schedule Parent Interview

____ Send copy of Certified Birth Certificate to the Admission Office

____ Applicants to PS: Send schedule preference to the Admission Office

____ Common Recommendation Forms (CRF) to be completed by current school and sent directly from the current school to the Admission Office at Catherine Cook

____ Applicants to Grades 1-8: Give Record Release Form to child's current school to request progress reports/report cards and most recent standardized test scores, if available

Tuition Assistance Applicants

____ Complete the Tuition Assistance Application online at http://www.online.factsmgt.com/ beginning November 1, 2017. The application must be initially submitted by January 1, 2018.

____ Send copies of Federal Tax Forms and W-2 Forms to FACTS

Admission Forms

Admission Timeline

Application due dates:

Sibling of current families: Friday, November 17, 2017

Prospective families: Friday, December 15, 2017 for Preschool, Junior Kindergarten, and Senior Kindergarten.

For Grades 1-8, we would welcome applications by Friday, December 15, 2017.

Applications will be accepted after the deadline dates, however acceptances might not be on the same timeline as for those who apply by the given deadlines.

Admission Decisions and Notification

Admission decisions are made by committee and are final. Notification will be sent in writing and/or by email by the common notification dates set by LMAIS or as soon as possible once a decision has been made for late or mid-year applicants. LMAIS schools may vary with notification dates, but the response date for Preschool and Junior Kindergarten will be March 12. New Families will be notified by mail and electronically (sibling families will be notified by mail) on the following dates if applying for the 2018-2019 school year:

  • Sibling applicants: Wednesday, January 24, 2018
  • Senior Kindergarten - Grade 8: will be notified as openings become available
  • Junior Kindergarten: Thursday, March 1, 2018
  • Preschool: will have a rolling admission (parents will be notified beginning on February 12, 2018 and admissions will continue throughout the Spring)
  • Mid-year Transfer students will be notified as soon as possible
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